Email Signature Generator

Create an HTML email signature with contact details, brand colors and an optional logo, then copy or download it.

  • Marketing
  • Free
  • No sign-up

Start with the example below. Edit your details, then copy the formatted signature into your email settings. Only your name is required.

Live preview

Shown on an email-style light background. Email clients may change fonts, spacing and colors, especially in dark mode.

Alex Rivera
Product Designer · Acme Studio
alex@example.com
+1 (555) 123-4567
example.com
HTML source and plain text
HTML source
<table role="presentation" cellpadding="0" cellspacing="0" border="0" style="font-family:Arial,Helvetica,sans-serif;font-size:13px;line-height:1.5;color:#333333;"><tr><td style="border-left:3px solid #c2410c;padding:0 0 0 16px;"><strong style="font-size:18px;color:#c2410c;">Alex&#32;Rivera</strong><br>Product&#32;Designer&#32;·&#32;Acme&#32;Studio<br><a href="mailto&#58;alex&#64;example&#46;com" style="color:#c2410c;text-decoration:none;">alex&#64;example&#46;com</a><br><a href="tel&#58;&#43;15551234567" style="color:#c2410c;text-decoration:none;">&#43;1&#32;&#40;555&#41;&#32;123&#45;4567</a><br><a href="https&#58;&#47;&#47;example&#46;com&#47;" style="color:#c2410c;text-decoration:none;">example&#46;com</a></td></tr></table>735 chars
Plain text
Alex Rivera Product Designer · Acme Studio alex@example.com +1 (555) 123-4567 example.com89 chars

Install your signature

  • Gmail: Settings → See all settings → General → Signature → Create new. Paste, choose your defaults and save changes.
  • Outlook: open Settings and search for Signatures (the location varies by version). Create a signature, paste and save.
  • Apple Mail: Settings → Signatures. Create a signature, turn off “Always match my default message font” if available, then paste.

Paste the formatted signature, not the HTML source. Send yourself a test email before using it. Remote images may be blocked by recipients.

Free · Private · Runs in your browser

Why use it

  • Three signature templates

    Choose classic, stacked or minimal layouts and an accent color to match your brand.

  • Your contact details

    Add your name, job title, company, email, phone, website and address, plus an optional remote HTTPS logo.

  • Copy or export HTML

    Copy the formatted signature, inspect and copy its HTML source, or download an HTML file. No account or server storage.

Great for

  • Creating a professional signature for a freelancer or small business
  • Preparing matching contact blocks for a sales or marketing team
  • Updating an email signature after a role or brand change

How to use

  1. Enter your name, job title, company, email, phone, website and address; leave optional details blank if you do not want to include them.
  2. Choose the classic, stacked or minimal template and an accent color. Optionally enter a publicly accessible HTTPS logo URL; it loads from an external host.
  3. Review the preview and copy the formatted signature. You can also copy its HTML source or download an HTML file; paste rendered content, not raw HTML, into ordinary signature editors.
  4. In Gmail on the web, open Settings > See all settings > General > Signature, create a signature, paste the formatted content, choose defaults and save changes.
  5. In Outlook, find Signatures in Settings (Accounts > Signatures in new Outlook, or Mail > Compose and reply in some web versions); classic Windows Outlook uses File > Options > Mail > Signatures. Paste, set defaults and save.
  6. In Apple Mail on Mac, open Mail > Settings > Signatures, select the account, add a signature and paste. Turn off Always match my default message font if it overrides your formatting, then choose the default signature.
  7. Send a test message and check desktop, mobile and dark mode. Email apps may change spacing, fonts and colors or block remote images.

Questions

Is this free, and are my details stored?
Yes: no account or payment is required. Signature generation runs in your browser, and Koaris does not store the form details or generated signature on a server. Save a download if you need a copy.
How do I install the signature in Gmail, Outlook or Apple Mail?
Copy the formatted signature and paste it into the app's signature settings, then save and choose its defaults. Gmail uses General > Signature; Outlook provides Signatures under account or mail settings; Apple Mail on Mac uses Settings > Signatures. Menu names vary by version. These editors normally expect rendered content, not HTML source.
Will it look identical in every email app?
No. Gmail, Outlook and Apple Mail can rewrite HTML or strip styles, and Outlook versions use different rendering engines. Mobile layouts, dark mode and recipient settings can alter the result. Send test emails before using it; this is not a guarantee of pixel-identical compatibility.
What should I know about the logo and privacy?
The logo is optional and must use a public HTTPS URL. Your browser loads it directly from its external host, which receives your IP address and may receive existing cookies. The exported signature keeps that remote URL, so recipients or their email image proxies may also request it. Images can be blocked, and the logo disappears if its host removes it. Omit the logo to avoid those image requests.
Why did formatted copying fail, or why do I see HTML tags?
Rich clipboard support depends on browser permissions and a secure context. If copying is unavailable, download the HTML, open it in your browser and select and copy the rendered signature. Do not paste HTML source into an editor that treats it as plain text. Formatting can still change on paste.
Does it send emails or install the signature for me?
No. It creates a signature only. You install it in your email app and send messages yourself. Email, phone and website links depend on the recipient's configured apps.

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